All Reports

Print and export reports covering members, catalogue records, stock, circulation, statistics, and authority data.

The All Reports screen brings together every printable report in Papyrus Cloud in one place. Reports are grouped into six categories — Member, Bibliographic, Authority, Stock, Statistical, and Issues & Returns — each in a collapsible accordion panel. Click the panel heading to expand it, set any filters required, and click Print to generate the report. Most reports open in a new browser tab or pop-up window as a formatted, print-ready document. If a report does not appear automatically, check your browser's pop-up blocker settings.

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Enabling pop-up windows

Papyrus reports open in a new browser tab or pop-up window. If the report does not appear after clicking Print, your browser is blocking pop-ups from papyruscloud.org. You need to allow pop-ups from this site.

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Pop-ups must be enabled for papyruscloud.org. This is a one-time setting. Once allowed, all reports will open automatically without further prompting. See the links below for step-by-step instructions for your browser.

Browser	Instructions
Google Chrome	How to allow pop-ups in Chrome ↗
Microsoft Edge	How to allow pop-ups in Edge ↗

If the report still does not open after allowing pop-ups, use the Click here if the report does not open link displayed at the top of the Reports screen to open it manually.

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Member Reports

Reports covering member records. All member reports can be filtered by Member Type and/or Category before printing. The following report formats are available:

Report	Filters / Options	Description
By Member Number	From Number, To Number	Lists members in member number order within the specified range.
By Member Alpha	From (letter/name), To (letter/name)	Lists members in alphabetical surname order within the specified range.
By Member Type, Alphabetical	Member Type dropdown	Lists all members of the selected Member Type in alphabetical order. Select All Member Types to include every type.
By Member Type, Category, Alphabetical	Member Type dropdown, Category dropdown	As above, but further filtered by Category (e.g. a specific class). Select {All Member Types} and {All Categories} to include all members.
By Member Type, Category — with Barcodes	Member Type dropdown, Category dropdown	Same as the previous report but includes a barcode for each member. Requires the 3of9 barcode font to be installed on the computer doing the printing. A download link for the font is provided on screen.

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Barcode font. The barcode font only needs to be installed once per computer. Click the Click to Install Barcode Font link on screen, install the downloaded font file, then close and reopen your browser before printing the barcode report.

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Bibliographic Reports

Reports covering catalogue records (BRNs). Each BRN is a title-level record identified by a BRN number and summarised by its ISBD (International Standard Bibliographic Description).

Report	Filters / Options	Description
By BRN Number	From Number, To Number	Lists catalogue records in BRN number order within the specified range.
By ISBD Alpha	From (title/letter), To (title/letter)	Lists catalogue records in alphabetical ISBD order within the specified range.
By Publication Type	Publication Type dropdown	Lists all catalogue records of the selected Publication Type (e.g. Fiction, Non-Fiction, Textbooks). Select All Publication Types to include everything.

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Authority Reports

Reports covering the Authority File — the controlled vocabulary of Persons (authors), Subjects, Publishers, Series, Keywords, and Uniform Titles that catalogue records reference.

Report	Filters / Options	Description
Summary by Numeric	From Number, To Number	Lists authority records in ARN number order within the specified range, showing each authority's number, type, and value.
Summary by Alpha	From (letter/name), To (letter/name)	Lists authority records in alphabetical value order within the specified range.
Detailed by Type	ARN Type dropdown	Lists all authority records of the selected type with full detail. Types available: Persons, Subjects, Publishers, Series, Keywords, Uniform Titles. Select All ARN Types to include all authorities.

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Stock Reports

Reports covering physical copies (stock records). Each copy has a unique Accession Number and Barcode, and is associated with a shelf, collection, and location. Two global filters apply to most stock reports and should be set before clicking Print:

Global filter	Description
Location	Restrict the report to a specific physical location (e.g. Main Location, Textbooks). Select All Locations to include all sites.
Publication Type	Restrict the report to a specific Publication Type. Select All Publications to include all types.

Available stock reports

Report	Filters / Options	Description
By Accession Number	From AccNo, To AccNo	Lists stock records in accession number order within the range.
By Location, Collection, Accession Number	—	Lists all stock grouped first by Location, then Collection, then in accession number order within each group.
By Barcode Number	From Barcode, To Barcode	Lists stock records in barcode order within the range.
By Location, Collection, Barcode Number	—	Lists all stock grouped by Location and Collection, in barcode order within each group.
By Stock Date Range	From date, To date	Lists all copies catalogued (added to stock) within the specified date range. Useful for tracking new acquisitions.
By Location	Collection, Shelf	Lists stock in a specific collection and/or shelf location. Leave fields blank to include all collections or shelves.
Spine Labels	Since date	Prints spine labels for all stock added since the specified date. Use after cataloguing a batch of new items.
Generate New Barcode Labels	From Barcode, Pages	Generates a sheet of new barcode labels starting from the specified barcode number. Enter the number of pages to print.
Reprint Barcode Labels	From Barcode, To Barcode	Reprints barcode labels for existing stock within the specified barcode range. Use when labels are damaged or missing.
By Status	Stock Status dropdown	Lists all copies currently carrying the selected stock status (e.g. Lost, Binding, Reference). See the full status list in Browse Stock Status.
Deleted Stock Audit Trail	—	Lists all stock records that have been deleted, with the date, accession number, and the user who performed the deletion. Useful for audit and reconciliation purposes.

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Statistical Reports

Summary reports giving quantitative overviews of the library's membership, holdings, and circulation activity.

Report	Description
Members by Type, Category	A count of members broken down by Member Type and Category — useful for annual statistics and reporting to school management.
Holdings by Publication Type	A count of titles (BRNs) and copies (stock records) grouped by Publication Type — shows the overall composition of the collection.
Holdings by Location, Collection	A count of titles and copies grouped by physical Location and Collection — useful for multi-site libraries or libraries with separate collections.
Usage by Member Type, Year and Month	A month-by-month breakdown of issues per Member Type for each year on record — shows borrowing patterns across grade levels.
Usage by Member Type, Year	Annual totals of issues per Member Type — a condensed version of the above for year-on-year comparisons.
Usage by Publication Type, Year and Month	A month-by-month breakdown of issues per Publication Type — shows which types of material are being borrowed and when.
Highest Usage by Members	Ranks members by the total number of items they have borrowed — identifies the most active readers in the library.
Highest Usage by BRN	Ranks titles by the total number of times they have been issued — identifies the most popular books and resources.
Circulation Statistics	A consolidated overview of all circulation activity — totals for issues, returns, and overdues across the library.

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Issues and Returns

Detailed circulation reports showing items currently on loan, overdue items, and historical issue and return activity. Three filters apply across most reports in this section and should be set before clicking Print:

Filter	Description
Select Member Type	Restrict the report to a specific grade or member type. Select All Member Types to include everyone.
Date Due	Filter the report to items due on or before this date — used to identify overdue items.
By Publication Type	Restrict the report to a specific Publication Type (e.g. show only Fiction loans).

Available issues and returns reports

Report	Description
Members by Type	Lists all members of the selected type who currently have items on loan, with a summary of what they have borrowed.
Members by Type, Category — Accession Number	As above, grouped by Category (e.g. class), with items identified by Accession Number.
Members by Type, Category — Barcode	As above, but with items identified by Barcode instead of Accession Number.
Members by Type with Categories	Lists all members with current loans, grouped by Member Type and showing each member's Category.
Overdue Letters	Generates a personalised overdue notice for each member who has items overdue as of the Date Due filter. Print and distribute to members or pass to class teachers.
By Publication Type	Lists all currently issued items of the selected Publication Type. Sort order is selectable: by ISBD (title), Member Number, Member Name, Accession Number, Due Date, or Issue Date.
Items Issued	Lists all items issued within a date range (From date, To date). Shows what was borrowed during a specific period — useful for monthly activity reporting.
Items Returned	Lists all items returned within a date range (From date, To date). Complements Items Issued for a complete picture of circulation activity during the period.

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Overdue Letters. Set the Date Due filter to today's date to generate letters for all currently overdue items, or to a future date to include items that will become overdue by that date. The Member Type filter lets you generate letters for one grade at a time if preferred.