This explains how to print barcodes using Papyrus. Please follow these instructions carefully as we cannot support you with your specific printer.

Setting up the barcode label printing format

Before you start printing barcodes on a laser printer, you need to choose a barcode format. This is done by selecting Parameters, General Parameters, Barcode Settings.

Once you have done a test print and the barcode format is correct you can then move onto the next step.

Deciding which barcoding method will be used

There are two ways to manage the use of barcodes in Papyrus. You will need to choose one that suits how you operate your library.

The first would be to let Papyrus provide you the next barcode number. The second method is to preprint barcodes.

Method 1 - Letting Papyrus allocate barcodes

The barcode number is made up of two parts. The first is an optional Prefix followed by a Number which increments with each new barcode

Each time you create a new stock item, Papyrus will allocate a new accession number and new barcode. You can specify that the Accession Number is the same as the Barcode number if you wish.

You will need to set up the Barcode Prefix, Next Barcode Number and the Barcode Length in the Parameters tab of the menu option Parameters, General Parameters, Global Parameters

For example

Papyrus keeps a record of which barcodes have been printed. You can then print these barcodes to a PDF and print to a printer. Once you are satisfied that they have been printed correctly, you can Mark them as Printed and they will be excluded from the next print. You can print these barcodes from the menu Cataloguing, Barcode Labels

You can also decide how many Pages you wish to print, the Starting Row and Starting Label to print on partially printed label paper.

Once you are satisfied they have been printed correctly, use the button Mark to Mark all new books as printed. If you wish to reprint the last few labels again, specify the number of labels in the Except the last field and click the Mark button again.

Make sure you apply the correct barcode to the correct book.

Method 2 - Preprint barcodes

In many ways this is the easier option as you can apply the label to the book as you catalogue. However, you must make sure you don't generate barcode numbers that already exist. You will also need to record which barcode numbers you have printed.

Using the menu option Cataloguing, Barcode Labels, look at Method 2. You will need to specify how many pages of barcode labels you wish to print, the Prefix, Starting From number, and the Barcode Length

For example

After each book is catalogued, instead of Papyrus allocating a barcode to you, peel off the next barcode and scan (or type) into the stock tab of EasyCAT.