Parameters

Counters

Next BRN

Enter 100000 for the next Bibliographic Reference Number. This is used to uniquely identify each bibliographic reference in the system. If you wish to start with a known sequence number, then enter it in this field. We recommend you start with a 6-digit number, which will make the numerical sorting of items easier.

Next ARN

Enter 100000 for the next Authority Reference Number. This is used to uniquely identify each Authority in the system.

Next Receipt Number

Receipts are printed for each fine calculated on items that are returned late. Enter a receipt number, which will be incremented, for each receipt printed.

Next Accession Number

Enter the next unique identification number e.g.: 234 if your next accession number is to be 2001/234 for stock. Papyrus automatically puts in the year.

Next Member Number

This is the next available Member Number

Default Cataloguing Values

Member Type

The default member type is activated when a new member is created. Default means that it is the one automatically selected by the system.

Default Publication Type

The default publication type is activated when a new Bibliographic item is created. Default means that it is the one automatically selected by the system.

Default Location

This is the Stock Location for multiple Library Locations. Leave it blank for a single library

OPAC Parameters

Articles

This field can be used for Articles to be excluded from the beginning of titles, when searching for certain subjects. More than one Article can be entered and are divided by /. For example in a title like “The Dog and the Cat” you can exclude “the” when the titles are sorted.

Common Terms

This field can be used for Common Terms that are to be excluded from searching. More than one Article can be entered and are divided by /. For example words like “in; at; on; of” etc., could be excluded. If you wish to leave a field empty i.e. no terms, then type / into the field as it will not work if it is empty.

Default Front Office Parameters

Items

The usual number of publication type items each member may loan. If there is no quota in your Library, please enter a high number such as 999

Days

The usual number of days an item may be loaned.

Days Grace

The number of day’s grace, after the due date, before the fine is calculated.

Fine

The fine in monetary terms e.g.: R2.78.

Days per Fine

The number of days between each fine. This can be 1 for each day and 7 for a week.

Override No Issue Password

Password to override lending priviledges that are exceeded.

Bespeaks Passowrd

Password to override a bespeak by another member.

User Settings

Reveal Member

If set to Y (yes), it will show the borrower’s name on OPAC searches when right clicking on the BRN.

Reading Age

The description of what the reading ages mean. Default is ‘Grade’

OPAC Print

If set to Y (yes), will always show the Print button on all OPAC search screens.

If set to N (no), will take the user option in the User settings

Member Photographs

Use Photo Directory

If the member photographs are all in a directory on your computer, or you wish to put the photographs of members on a directory rather than into the database, select this item. However, it is easier for Papyrus to store the images in the database so this item is normally unselected.

Photos Camera Directory

This is used if the camera linked to the computer creates a directory. This is not normally used as most video cameras use the WIA or Windows Image Acquisition standard for grabbing images.

Photos Directory

This is the directory where all photos are saved if the above option is selected.

Double Sided

Member ID Cards are printed with the Member Detailsd on the Front and the Organization Details on the back

Print Member Type

The Member Tytpe is printed on the Barcode. This is not ideal for Member Types which change from year to year. eg Grade 2

Photo format

This is the aspect ratio of the Photographs that are uploaded or dropped onto the member record. Experiment on the differnt formats if you are unsure. Make sure that the final photo is not stretched out of proportion to avoid distorting the appearance of a member

Mailing Options

Use SMTP

The choice of email is either SMTP mail or Outlook.

If SMTP is selected, the SMTP parameters must be provided. For example if GMAIL is used, the parameters in the example screen shot should be used. Otherwise speak to your IT support staff or your Internet Service Provider for the settings.

If not selected, Papyrus will use Outlook to send email. If Outlook is not installed, the system will not be able to send email.

Reminder Messages

The Header, Body and Footer can be specified for the Reminder Email. The format is HTML.

There are Member and Circulation Tags such as #surname which will be replaced with the details in Papyrus. These are listed on the screen.

Cloud Backup

Enable Cloud

Papyrus provides the facility to backup your database to the Papyrus Cloud. This will ensure you have a backup of your cataloguing records. However, this must not be used to ensure your data is secure. Please to your IT staff to ensure that your Papyrus Database is backed up.

If you select this option, records will trickle through to our database as they are updated. You also have the option to transfer the Member and Circulation Records. If you select the circulation records, you can also transfer historical circulation records

Backing Up your Papyrus Data

By using Papyrus, you agree to the Terms and Conditions of the Software. The Papyrus Cloud backup must not be used to ensure your data is secure. Please to your IT staff to ensure that your Papyrus Database is backed up.

Spine Labels

Use Avery Spine Label

There is a choice of using Abvery Labels or the Papyrus Label format using the Microsoft Report Writer

If this option is not selected, the report StockSpineLabel.rdlc will be used to print Spine Labels.

Spine Label Parameters

If Avery is selected, the Printer and Font, together with the labels across and down, and the printer margins must be specified. Use the Print Sample to print a sample

Active Directory

There are three ways of licencing Papyrus:

By Computer

Each computer is licenced to use Papyrus. The settings for security are based on the computer no matter who is logged into the computer.

This is the most common option and the one that should be used if not sure which option to use

By User

Each user is licenced to use Papyrus. The settings for security are based on the user logged in no matter which computer they use.

By Active Directory

Settings are based on the logged in user being part of the following Active Directory Groups:

• Papyrus Users
• Papyrus Frontoffice
• Papyrus Backoffice
• Papyrus Manager

Integration

Papyrus integrates with external Administration systems. There are two basic types:

File based Systems

These include Comma Seperated Value (CSV) files, TAB files, Excel Spreadsheets

There must be six columns in the file, in order of:

• Member Number

  This must be unique and identifies the Member in Papyrus. If the number does not exist, the Member will be created. If it does exist, the member's details will be updated

• First Names
• Surname

• Member Type

  The Text Field is mapped to the Admin Type field in the Member Types Parameters. When the Member is imported, it is mapped to the corresponding Member Type

• Category
• Email Address